Transactions and Categories in Jeramyl

What transactions are

Transactions are the income and expenses recorded in your Jeramyl workspace. Every amount of money coming into or going out of your business should be represented as a transaction — whether it is a payment received from a customer, a software subscription, a supplier invoice, a bank fee, or any other financial event.

Transactions form the foundation of all your bookkeeping records in Jeramyl. Reports, Tax Summary, cash flow visibility, and Month-end Cleanup all depend on the quality and completeness of your transaction records. The more complete and accurately categorized your transactions are, the more useful your records become.

Why categories matter

Categories are how Jeramyl organises your transactions into meaningful groups. When you assign a category to a transaction — such as "Software", "Rent", "Marketing", or "Sales" — that transaction appears under the right heading in your expense breakdown, Profit & Loss report, and Tax Summary.

Without categories, transactions are just a list of numbers. With consistent categories, your records become useful: you can see where money is going, identify patterns, prepare for tax season, and share clean records with your accountant or bookkeeper.

Open the Transactions page

1. In the sidebar, click Transactions.
2. The Transactions list opens showing your full history of income and expense records, sorted by date.
3. Flagged transactions — those needing a category, a receipt, or a customer — appear with status chips so you can identify them quickly.
4. Use the search bar, date filter, or type filter to narrow the list to the records you want to review.

Review income and expense transactions

Reviewing your transactions regularly — rather than only at month-end — keeps your records accurate and reduces the backlog of items to fix when you need clean reports.

What to look for when reviewing

• Transactions without a category assigned — these will not appear correctly in expense breakdowns or Tax Summary.
• Income transactions without a customer linked — useful if you need to track which customers generated which revenue.
• Expense transactions without a receipt attached — missing receipts create gaps in your records that may be flagged at month-end.
• Transactions recorded in the wrong period — a transaction with the wrong date can distort monthly or yearly reports.
• Duplicate transactions — the same income or expense recorded twice, which inflates totals.
• Transactions assigned to the wrong type — for example, an expense recorded as income, or vice versa.

Add or edit a transaction

Add a transaction manually

1. In the Transactions section, click Add.
2. Choose the type: Income or Expense.
3. Enter the date, amount, vendor or source, and assign a category.
4. Add a description or reference if it helps identify the transaction later.
5. Attach a receipt or supporting document if available.
6. Save the transaction.

Edit an existing transaction

1. Click the transaction you want to edit.
2. The transaction detail view opens. Click Edit.
3. Update any fields — type, date, amount, category, vendor, receipt, or notes.
4. Save the changes. The transaction list and any linked reports update to reflect the correction.

Choose the right category

The category you assign to a transaction determines how it appears in your expense breakdown and reports. Choosing consistent, meaningful categories makes your records easier to review, share, and understand over time.

Income categories

For income transactions, use a category that describes the type of revenue — for example, "Consulting fees", "Product sales", or "Service income". Consistent income categories make it easier to see where your revenue comes from across different periods.

Expense categories

For expense transactions, use a category that matches the type of spending — for example, "Software subscriptions", "Rent", "Marketing", "Travel", or "Materials". Common mistakes to avoid:

• Using a generic "Other" category for everything that does not fit neatly — this makes your expense breakdown uninformative.
• Using inconsistent names — "Software" on some transactions and "Software subscriptions" on others — which splits the same type of spending into separate groups.
• Assigning an expense to an income category, or vice versa — this will distort your Profit & Loss totals.

Attach receipts or documents

Attaching a receipt or document to an expense transaction provides a source record for the amount. This is useful when reviewing records at month-end, when your accountant needs backup documentation, and when verifying expenses during reconciliation.

1. Open the transaction you want to attach a receipt to.
2. Click Attach receipt or the attachment option in the transaction form.
3. Upload a photo or file — JPEG, PNG, and PDF are typically supported.
4. If using the receipt upload flow, Jeramyl's OCR will attempt to read the vendor, date, and amount. Review the extracted details and correct any errors before saving.
5. Save the transaction. The receipt is attached and visible in the transaction detail view.

Fix uncategorized transactions

Uncategorized transactions are transactions without a category assigned. They appear in your Transactions list with a Needs category flag. Uncategorized transactions do not appear correctly in your expense breakdown or Tax Summary — resolving them keeps your reports accurate.

Find uncategorized transactions

• In the Transactions list, filter for items flagged with Needs category or Uncategorized.
• The Dashboard alerts section also surfaces uncategorized transactions as items needing attention.
• Month-end Cleanup collects uncategorized transactions into a single review queue — see the Month-end Cleanup guide.

Fix uncategorized transactions

1. Click the flagged transaction.
2. Click Edit and assign the correct category from the category list.
3. Save the transaction. The flag clears and the transaction now appears correctly in reports.

Filter transactions by type, date, or status

Filtering your Transactions list makes it easier to find specific records, review a particular period, or work through flagged items in batches.

Filter by type

Switch between Income and Expense views to see only one type of transaction at a time. This is useful when reviewing all income for a period or checking all expenses under a category.

Filter by date

Use the date filter to restrict the list to a specific period — a week, a month, a quarter, or a custom range. Date filtering is essential when reviewing transactions before month-end or when preparing records for a specific reporting period.

Filter by status or flag

Filter for flagged transactions to work through items that need attention:

• Needs category — transactions without a category assigned
• Missing receipt — expense transactions without a receipt attached
• Needs customer — income transactions without a customer linked

Filter by vendor or customer

Use the vendor or customer filter to see all transactions associated with a specific party. This is useful for reviewing spending with a particular supplier or checking all income from a specific customer.

How categories affect reports

Categories directly determine what you see in your financial reports. Every report in Jeramyl that groups or summarises transactions — the expense breakdown, the Profit & Loss statement, and Tax Summary — relies on the categories you have assigned.

• Expense breakdown: Groups all expense transactions by category. A transaction without a category does not appear in the breakdown. A transaction in the wrong category inflates the wrong group.
• Profit & Loss: Totals income and expenses across all categories for a period. Incorrect categories distort the net result.
• Tax Summary: Organises income and deductible expenses by category to help you prepare for tax season. Uncategorized or miscategorized transactions reduce the accuracy of the estimate.

Transactions and Month-end Cleanup

Month-end Cleanup is a review queue in Jeramyl that surfaces transactions needing attention before you close a period. It collects uncategorized transactions, transactions with missing receipts, income without a linked customer, and other flagged items in one place.

The state of your transactions directly affects what appears in Month-end Cleanup:

• Every uncategorized transaction adds an item to the cleanup queue.
• Every expense without a receipt adds a missing-receipt item.
• Every income transaction without a customer adds a needs-customer item.

The fewer uncategorized and incomplete transactions you have, the shorter and faster your Month-end Cleanup becomes. Reviewing transactions throughout the month — rather than letting them accumulate — is the most efficient way to keep cleanup manageable.

Transactions and Tax Summary

Tax Summary draws directly from your transaction records. Every income transaction contributes to the income total shown in Tax Summary. Every categorized expense transaction contributes to the deductible expense estimate grouped by category.

The accuracy of Tax Summary depends entirely on the quality of your transaction records:

• Transactions without a category are not included in the expense breakdown in Tax Summary — they are gaps in the estimate.
• Transactions with the wrong date fall outside the selected period and do not appear where expected.
• Duplicate transactions inflate income or expense totals.
• Transactions recorded in the wrong type — income vs. expense — appear on the wrong side of the summary.

Spending limits and category review

Spending limits let you set a budget threshold for a specific expense category. When the total of transactions in that category approaches or exceeds the limit you have set, Jeramyl surfaces an alert so you can review the spending.

Spending limits are useful for:

• Keeping a specific expense category — such as marketing, software, or travel — within a planned budget
• Getting an early warning when spending in a category is running higher than expected
• Reviewing which individual transactions are contributing to the total in a category

What transactions and categories do not do

• Jeramyl does not automatically categorize transactions perfectly. Category suggestions or auto-fills, where available, are starting points — not guaranteed correct assignments. You are responsible for reviewing and confirming each category before relying on your records.
• Categories are not tax advice. Assigning a category to a transaction organises your bookkeeping records. It does not determine whether the expense is tax-deductible, how it should be reported, or what your actual tax liability is. For tax questions, consult a qualified accountant or tax professional.
• Category choices do not guarantee correct tax reporting. Tax Summary uses your categories to organise an estimate. That estimate depends on your records being complete and correctly categorized. Your accountant reviews those records and makes the appropriate determinations for tax reporting.
• Jeramyl does not replace accountant or bookkeeper advice. Jeramyl helps you organise and surface your financial records. For decisions about how to categorize unusual transactions, how to treat specific expenses for tax purposes, or how to prepare financial statements, consult a qualified professional.
• Transactions are not automatically verified against your bank. Transactions in Jeramyl reflect what you have recorded. They do not automatically sync with your bank unless you have set up a bank connection. Always reconcile your Jeramyl records against your bank statements to confirm accuracy. See the Bank Reconciliation guide.

Best practices

• Assign a category to every transaction before saving — do not leave transactions uncategorized and expect to fix them later in bulk.
• Use consistent category names across all transactions. If you change a category name mid-year, older transactions will still use the old name — update them to keep your expense breakdown accurate.
• Attach a receipt to every expense transaction where one exists. Missing receipts create gaps that will appear in Month-end Cleanup and may affect your accountant's ability to verify records.
• Review your transactions at least once a week to catch issues early — waiting until month-end creates a large backlog.
• If a transaction looks wrong in a report, check the transaction type (income vs. expense), date, amount, category, and which business workspace it was recorded in.
• Do not guess categories for unusual transactions. Ask your accountant or bookkeeper which category to use — assigning a wrong category is harder to fix after it flows into reports and Tax Summary.
• Review your categories before relying on any report for a financial or tax decision.
• Run Month-end Cleanup at the end of each month to clear the remaining flagged items before reviewing reports.
• Reconcile your Jeramyl transactions against your bank statement each month to confirm nothing is missing or duplicated.

FAQ

Related guides

• Jeramyl Knowledge Base — full help center index
• Upload Receipt — attach receipts to expense transactions and review OCR results
• Month-end Cleanup — resolve uncategorized transactions and flagged items at month-end
• Tax Summary — review how categorized transactions feed into your estimated tax summary
• Bank Reconciliation — verify that Jeramyl transactions match your bank statement
• Bills and Vendor Payments — track payment obligations and record vendor payments
• Transactions overview — quick summary of the Transactions section in the Knowledge Base
• Pricing — compare Free, Pro, and Business plans